REGISTER OF DEEDS FEE SCHEDULE & POLICY

FILING FEES

First page of document – $10.00
Second page and subsequent pages of document – $6.00

The above fees pertain to ALL documents filed in the Register of Deeds’ office with the exception of the following which are NO FEE:
Federal & State Tax Lien Termination
UCC Termination
Relinquishment

DOCUMENTARY STAMP TAXES

Documentary Stamp Tax – $3.32 per thousand dollars of actual purchase price on transactions which are not exempt under state statute.

Register of Deeds WILL NOT accept a deed for recording unless items 1 through 25 are properly completed and a Real Estate Transfer Statement, Form 521 is signed. Please follow the “Instructions” on back of Form 521.

DOCUMENT SPACE REQUIREMENTS

  • Instruments shall contain a blank space at the top of the first page which is at least 3” by 8 ½”.
  • Instruments presented for recording shall have on the first page BELOW the 3-inch margin, a return address and
    the title of the document.

MARGIN REQUIREMENTS

  • 1” on both vertical sides and 1” on the bottom. This applies throughout the document.

INSTRUMENT REQUIREMENTS

  • At least 8 ½” x 11” and no larger than 8 ½” x 14”
  • Shall be printed, typewritten or computer generated in BLACK ink
  • Must be white paper, of not less than 20 lb. weight
  • Must be legible
  • All signatures on an instrument shall be in black or dark blue ink
  • Names of each party shall be typed, printed or stamped beneath the original signature
  • Stamps shall not cover or interfere with any part of the instrument
  • Font size shall be at least 8 point

EXCEPTIONS TO THE RULE

  • Instruments signed before August 27, 2011
  • Instruments executed outside of the United States
  • Certified copies from governmental agencies (ex. death certificates)
  • Instruments signed by an incapacitated or deceased person at the time of recording
  • Instruments formatted to meet court requirements
  • State & federal Tax Liens
  • UCC Instruments
  • Plats, Surveys, etc.

COPIES AND FAXES

  • Copies of documents are 25 cents per page
  • Mailed copies are 25 cents per page plus postage
  • Emailed or faxed copies of documents are $1.00 per page
  • Certified copies of documents are $1.50 per page

RESEARCH OF PROPERTY OR ABSTRACTING IS NOT PERFORMED BY THE HTICHCOCK COUNTY CLERK’S OFFICE

Hitchcock County Clerk
229 East D Street
PO Box 248
Trenton, NE 69044-0248
Phone: 308/334-5646
Fax: 308-334-5398
Email: clerk@hitchcockcounty.ne.gov

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